Our founders Nadia Lalami and Isabelle Björkvall Lalami have 25 years extensive experience in Workplace Services. Nadia has previously been employed as the Global Workplace Director at Spotify and iZettle, to name a few. From finding the perfect location, to when your office is up and running, her expertise will ensure a seamless transition.
Our Clients
Press
Our Headquarters are located in Stockholm, Sweden. But we also take on projects globally.
If you’re thinking about a new office space just reach out, the earlier we’re involved, the better.
info@spacemaker.se
+46(8) 410 56 000
For most companies, deciding whether to relocate your office or not is a big decision. And factors such as rapid growth can be complicated to wrap your head around. Spacemaker can advise your company on implementation and execution of short and long-term plans. And for companies that are downsizing, we can also help with an extended plan for how you can manage your space in a cost-effective manner.
Spacemaker will work with you to put your routines in place and ensure that you have sustainable and flexible supplier agreements.
Frequently Asked Questions
Q: We don’t know our growth curve for the upcoming year. Can Spacemaker help us plan our offices without a specific headcount forecast?
A: Yes, we’ll do an analysis and give you a proposal for a short and long term office solution. In these situations, flexibility is key!
Q: Can Spacemaker help us with a seating plan?
A: Yes, it’s important to involve the different departments to make sure all needs are taken into account.
Q: Can Spacemaker do the lease negotiation?
A: Yes!
Q: Our employees are concerned about the changes involved with a move. How can we ease their growing pains?
A: Spacemaker will support teams and make sure that employees feel included and heard. Clear communication and transparency is paramount to the success of any in-office changes.
Q: Can Spacemaker help us open an office abroad?
A: Yes, we have contacts globally and can help you expand to other countries.
Your office project can get pricey and in order to make the best choice for your company, a solid understanding of the industry is a must. Spacemaker does the legwork in order to find the right space for your company. When it comes to leases, we understand technical description, architectural information, and know what should be included in the lease in order for it to be most cost-effective. Spacemaker cooperates with talented consultants within each discipline giving you added security, and further reducing cost on solutions / agreements. We can even produce requirement specifications for you prior to lease negotiations.
Facility management negotiations are often times more complex than you think. And additional service charges can get pricey. We can help you produce a SLA (service level agreement).
Spacemaker has great contacts and a large network among suppliers. It’s important to choose the right supplier and service level at the right price for your company. Once your supplier is lined up, Spacemaker can help ensure the implementation is smooth and seamless.
Frequently Asked Questions
Q: What is the difference between a coworking space and renting directly from a landlord?
A: A coworking space is a good idea as a short-term solution. Most services are included in the rent and the company does not have to handle the ins and outs of the office. The offers will always differ, it’s important to choose the right one.
Q: Can Spacemaker help us find the right coworking space?
A: Yes.
Q: Can Spacemaker help us with lease agreements on a global scale?
A: Yes.
Q: What kind of suppliers are included in Facility Management?
A: Everything that has to do with the day-to-day management of an office. Examples include: coffee machines, food, plants, furniture and cleaning. We have a large network of suppliers in different industries and we’ll make sure to get you the best service for the best price.
Q: Can Spacemaker help us handle things concerning business trips?
A: Yes, Spacemaker can help set up your travel policy, implement a travel agency and set your internal travel routines in a cost-effective way.
When a new office is going to be built, it is a large undertaking with several sub-projects to be managed. Costs increase significantly for a company if they lack experience handling the construction company or the landlord requirements.
Timelines can be part of the negotiations and should be taken into consideration before you sign the lease. The faster the move-in time, the tighter the schedule and this requires construction and project knowledge.
Furniture, design, and other functionality are also components of an office project. We make sure to deliver on time so everything is up and running on move-in day.
Frequently Asked Questions
Q: How do Spacemaker measure the success of a project?
A: Timeline, budget, and the overall satisfaction of our client and their employees.
Q: How can Spacemaker save us money in an office project?
A:
We have long experience and knowledge in how much your company should pay, for example, for an architect, construction company and other contractors. We also have knowledge of reasonable premiums for each contractor or agency.
Q: How will Spacemaker develop the design and layout of an office?
A: Spacemaker will create the layout together with the client and departments to make sure all their needs are satisfied. The design will be developed with an architecture firm.
Q: Can Spacemaker help us with the larger scope of the project?
A: Yes. We can take on responsibilities of sub-projects or the whole project depending on your bandwidth as a client.
Q: Can Spacemaker help us restore / reconstruct our current office?
A: Yes.
Q: What are some of the challenges of renovating our current office?
A: One of the biggest challenges is moving employees without disrupting day-to-day operations. There can be many solutions, but the one that comes most highly recommend is doing it during company holidays.
Before the actual move, all negotiations with the moving company and suppliers will be agreed upon and signed. The move should be exciting, therefore internal communications beforehand is of utmost importance. Spacemaker will make sure all employees find their desk and belongings on their first day in their new amazing office space.
Frequently Asked Questions
Q: How does Spacemaker handle the planning of workplaces (who should sit where, etc?)
A: We will have worked together with your different departments to make sure people are placed in the best areas to facilitate communication and productivity.
Q: Can Spacemaker help us deal with our old office?
A: It is important that you restore the premises according to agreement in previous lease agreements. Usually it is a discussion between the new tenant / property owner and you as a company, and we can help there.